For manufacturers and distributors
Stop typing the same order twice.
Machine, metal, wood, and furniture shops. Wholesalers and distributors. The orders come in by email, and somebody types each one into the books again. We build the first fix on your own accounts. You use it for 30 days, and you pay only if you keep it.
Where the time goes
The office work that piles up.
A customer emails a purchase order or a request for quote. Someone reads it and types it into QuickBooks or the shop's ERP, line by line, then types it again onto a traveler.
The real inventory count lives in a spreadsheet one person understands. Which job is waiting on material, and which quote went out last week, depends on who is in the office today.
A quote sits for days because someone has to work it up from a drawing between other jobs. The customer calls the next shop while it waits.
What we'd build
Tools that fit this kind of shop.
Order entry
- Before
- Someone retypes every emailed purchase order into QuickBooks.
- After
- The PO is read, matched to your customers and items, and waits as a draft for a person to approve.
Paperwork reader
- Before
- Bills of lading, delivery tickets, invoices, and forms typed in by hand.
- After
- Read into the fields you already use, with anything unclear sent to a person.
Spreadsheet to app
- Before
- The spreadsheet that runs the shop, kept alive by one person.
- After
- A small app on a tablet or phone with the same rules, shared by everyone who needs it.
Ask your documents
- Before
- Binders of work instructions, specs, and past quotes nobody can search.
- After
- Ask a question in plain words and get the answer with the page it came from.
Kinds of jobs we'd take on
- An order reader that takes the emailed PO, enters it as a draft in your books, and flags anything odd for a person to approve.
- A first-draft quote built from the drawing and your own past jobs, for your estimator to correct before it goes out.
- A reader for packing slips, bills of lading, and receiving paperwork that fills in the fields you already use.
- The inventory and traveler spreadsheet turned into a small app on a tablet, with the same rules your people already follow.
- A search tool over your manuals, work instructions, and old quotes that answers with the page it found.
Kinds of work, scoped one job at a time. Not a list of past clients.
What stays with your people
- Approving every order and every quote before it counts.
- Judging a drawing, a tolerance, or a rush job.
- Calling the customer when something doesn't add up.
The county has more small manufacturers than most people expect, and the people who know the paperwork are getting close to retirement. The shop floor can't wait for an office hire who may never come. Many of these shops sit along Route 30 and Route 283.
Questions
What manufacturers ask first.
What does pay only if you keep it mean for a first job?
Before we start, we write down what the tool has to do and what it costs. You run it for 30 days. If it misses what we wrote, we turn it off and you owe nothing.
Will it work with QuickBooks or our ERP?
We can work with QuickBooks Online and the systems you already use. Every shop's setup is different, so the first job starts with a look at yours. If we can't do it well, we say so before anything is built.
Our customers all send orders in different formats. Is that a problem?
It's the normal case. We start from your real orders, not a clean sample. Whatever the tool isn't sure about goes to a person to check before it is entered, so a bad read never lands in your books by itself.
Do we need a big IT project first?
No. The first job is one task, built on the accounts you already have. A shop server or a private assistant can come later, quoted on its own, if you want one.
Pay only if you keep it.
Tell us the job. We'll come look, write down the scope and the price, and you use it for 30 days before you decide.